Permits for Commercial Motor Carriers
ARS Update, Permits, Fees, GVW Fee Permits, Montana Winter Weight Permit, Route (Road Conditions/Map), FMCSA, Forms, Pilot Cars & Bridge System
Permits – Single Trip and Automated Routing (ARS) – live on 02/06/2021
A change to how Single Trip Permits in ePART are being issued.
- How routing is performed.
- Dimensions are now required.
What to watch for: Internet Explorer as a web browser, will no longer be functional when issuing single trip permits due to the type of integration that is being performed.
Web Browsers that are acceptable are Google Chrome, Microsoft Edge, Mozilla Firefox, and Safari.
Please see our ePART Helpful Tips for further assistance with Pop-Up Blocker's, Adobe, and various other items regarding ePART.
The ARS User Guide is available to help assist users through this process.
Permits for Commercial Motor Carriers
If you’re transporting a load or have equipment that exceeds the legal width, length, height, or weight, a permit is required. A temporary fuel or licensing permit may also be needed if you are not registered in Montana.
Permits can now be ordered easily online through our MT ePART application. Use the following links to:
Permits can also be ordered by calling 406-444-7262. We're open 7:30 am - 5:00 pm, Monday through Friday (except holidays).
If you do not license under IRP and register your truck at the Montana county in which you live, you may pay Gross Vehicle Weight (GVW fees) at the county when you license. Alternatively, these fees may be purchased from the Motor Carrier Services office in Helena, at one of our weigh stations, or from any MCS patrol officer.
You can pay GVW fees for a single month, multiple months, or a full year if you take advantage of an annual-term permit. These options are listed on the GVW Fees Chart at 100% and GVW Farm Fees Chart at 35%.
GVW Fee Permits
GVW Fee Permits - MCS has recently made an update to the way that this type of permit is processed through in ePART. If a carrier / third-party is issuing a permit for 55,000 lbs or higher, a current IRS Form 2290/HVUT must be submitted before the permit will be finalized.
Please see our HVUT web page for further information on the requirements; and for how to upload an IRS HVUT-Form 2290 and/or a County Registration in the ePART GVW Web Processing.
As a MT resident, you can continue to get your GVW Fee Permits through MDT, or you may go to your county registrar's office.
Montana Winter Weight Permit
More information can be found on the Montana Winter Weight Permit.
A reminder to check your route
When you begin issuing your own permits, it is important to remember your responsibility to check construction reports and load-speed restrictions to verify that the route you plan to take does not have unanticipated restrictions.
Is your federal information up-to-date?
To avoid unnecessary delays with MCS, please make sure that your information on the FMCSA Motor Carrier Unified Registration System is current. MCS does reference this information when a new account is set-up; and/or periodically as needed. Discrepancies between information provided to MCS and what shows up in the federal system, will slow down MCS processes.
If your business has changed its Company Name, USDOT number, TIN (Tax Identification number), and/or mailing or physical address, please make sure to update your forms on the FMCSA site. After this has been completed, please notify MCS at 406-444-6130 so that MCS can keep your account information updated on our MCS systems.
For permitting forms, please see our forms page.
Pilot Car Information
Pilot Car Escort Vehicle training publications, including best practices guidelines, best practices for law enforcement, a study guide, training manual, and PowerPoint slides, all of which may be accessed at FHWA Freight Management and Operations, scroll to the Pilot/Escort Vehicle Operators section.
The best practices guidelines document summarizes the material found in the 2016 Pilot/Escort Vehicle Operators (P/EVOs) Training Manual.
Bridge Structure Management System
Bridge Structure Management System (SMS) will soon transition to a new end user platform. Anticipated go live date is October 18, 2021. Users will need an Okta single sign on account to use the new system. Data on the old system will be available for viewing for a short time, but data will not be updated. Contact the Bridge Management Engineer at 406-444-9219 with any immediate concerns.
MDT has completed the Structure Management System. Now you can:
- search bridge information
- view inspection reports
- look up bridge heights
- view locations of bridges with load restrictions
Please see the letter on the Structure Management System.
Please review the tutorial and some items to note from the tutorial:
- This will take you directly into SMS. If you get an error, or Internet Explorer crashes, make sure you have the latest version of Microsoft Silverlight on your computer.
- A window will come up asking if you want to display mixed content. Click Yes. If you do not see this window, and SMS seems to freeze up, make sure this window isn’t hiding under your main window.