Memorandum

To:	[Name], P.E. [Choose proper title] Engineer

From:	[Name], P.E. [Choose proper title] Engineer

Date:	Date Submitted to Engineer

Subject:	[Project Number]
[Project Name]
UPN [UPN]
Work Type [Work Type]

We request that you approve this Project Split Report for this project.

Approved	Date
Preconstruction Engineer

Distribution:

[Choose District Administrator] District Administrator	Rob Stapley, Rail, Transit, & Planning Division Administrator
Damian Krings, Highways Engineer	Tom Martin, Environmental Services Bureau Chief
Andy Cullison, Bridge Engineer	Jeff Jackson, Geotechnical and Pavement Bureau Chief
Gabe Priebe, Traffic and Safety Engineer	Joe Green, Construction Bureau – VA Engineer
Jason Gilliam, Right-of-Way Bureau Chief	Jon Swartz, Maintenance Administrator
[Choose a name], FHWA - Operations Engineer (PODI)
Lisa Hurley, Fiscal Programming Section

cc:

Located at the end of this document

Introduction

The introduction should describe the reasons for the having to split the project. It should also include the project name, number, and control number for each section of the split. Coordinate with the district to determine the project names.

This section should briefly describe where and why the project split is located. In addition, each segment should be described as follows:

Proposed Scope of Work

A description of where the project is within the development stage (PFR, SOW, etc) should be mentioned. The work entailed to provide separate plan packages should also be briefly described.

Project Limits

Segment A

Describe the new project limits for this segment. This should include the reference posts and station if available.

Description	Signed Route	Department Route	Route ID	Reference Post + Offset	Accumulated miles

Segment B

Describe the new project limits for this segment. This should include the reference posts and station if available.

Description	Signed Route	Department Route	Route ID	Reference Post + Offset	Accumulated miles

Major Design Features

Segment A

Explain any major design features that will be affected by the split. i.e., design speed, horizontal alignment, vertical alignment, typical section, surfacing, etc.

Segment B

Explain any major design features that will be affected by the split. i.e., design speed, horizontal alignment, vertical alignment, typical section, surfacing, etc.

Work Zone Safety and Mobility

Segment A

Describe the effect of splitting the project on work zone safety and mobility issues and strategies.

Segment B

Describe the effect of splitting the project on work zone safety and mobility issues and strategies.

Intelligent Transportation Systems (ITS) Features

Segment A

Explain which portions of ITS will be affected by the split.

Segment B

Explain which portions of ITS will be affected by the split.

Materials

Segment A

Check with the Materials Bureau to determine if this segment of the split will require any additional involvement. (i.e., surfacing) Describe any involvement.

Segment B

Check with the Materials Bureau to determine if this segment of the split will require any additional involvement. (i.e., surfacing) Describe any involvement.

Geotechnical

Segment A

Check with the Geotechnical Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Segment B

Check with the Geotechnical Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Grading

Determine if the split will change the proposed grading on the project (e.g. will the split result in changing a balanced project to one project that requires borrow and one project that will have excess material)

Hydraulics

Segment A

Check with the Hydraulics Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Segment B

Check with the Hydraulics Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Bridge

Segment A

Check with the Bridge Bureau to determine if this segment of the split will require any additional involvement. Describe any involvement.

Segment B

Check with the Bridge Bureau to determine if this segment of the split will require any additional involvement. Describe any involvement.

Traffic

Segment A

Check with the Traffic Engineering Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Segment B

Check with the Traffic Engineering Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Special Provisions

Review special provisions to determine if the provisions apply to both segments of the project. Some special provisions may only apply to one segment of the original project

Environmental

Check with the Environmental Bureau to determine if the environmental document is or will be adequate for both segments. Also describe any environmental issues for each segment.

If a project has on-site mitigation, determine if the impacts and mitigation are balanced between both projects. If one project has more mitigation than impacts, it may need to be let first to avoid temporal loss penalties.

If a project has off-site mitigation, determine if the mitigation will be completed before the impacts on the first project occur.

Segment A

Describe any environmental issues with this section. i.e., permits, timing restrictions, etc. Coordination with the resource agencies may be necessary.

Segment B

Describe any environmental issues with this section. i.e., permits, timing restrictions, etc. Coordination with the resource agencies may be necessary.

Right of Way

Determine if R/W will be acquired under the first project or if it will be acquired under the new projects. Describe and R/W involvement affected by the split for each segment as follows.

Segment A

Describe any right of way involvement with this section as result of the split.

Segment B

Describe any right of way involvement with this section as result of the split.

Utilities/Railroads

Segment A

Check with the Utilities Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Segment B

Check with the Utilities Section to determine if this segment of the split will require any additional involvement. Describe any involvement.

Survey

Segment A

Describe if any additional survey is needed in this section.

Segment B

Describe if any additional survey is needed in this section.

Design Exceptions

Segment A

Describe any design exception that may be needed because of this project split.

Segment B

Describe any design exception that may be needed because of this project split.

Public Involvement

Describe the public involvement process that is needed for this split, if any.

Construction Cost Estimate

Note: Inflation is calculated in PPMS to the letting date. If there is no letting date, the project is assumed to be inside the current TCP and is given a maximum of 5 years until letting. IDC is calculated at 9.66% for FY 2022.

Segment A

Provide an updated detailed construction cost estimate for this section.

Estimated cost	Inflation (INF) (from PPMS)	TOTAL costs w/INF + IDC (from PPMS)
Road Work
New Structure
Remove Structure
Detour
Traffic Control
Subtotal
Mobilization (__%)
Subtotal
Contingencies (__%)
Total CN	$	$	$0
CE (__%)	$	$	$0
TOTAL CN+CE	$	$0	$0

Segment B

Provide an updated detailed construction cost estimate for this section.

Estimated cost	Inflation (INF) (from PPMS)	TOTAL costs w/INF + IDC (from PPMS)
Road Work
New Structure
Remove Structure
Detour
Traffic Control
Subtotal
Mobilization (__%)
Subtotal
Contingencies (__%)
Total CN	$	$	$0
CE (__%)	$	$	$0
TOTAL CN+CE	$	$0	$0

Project and Risk Management

State which office will be responsible for the plans and identify the Project Design Manager. This project is/is not considered a Project of Division Interest (PoDI) by FHWA.

Provide a discussion of the overall level of risk to the project costs and schedule. Highlight any significant risks and discuss the active management strategies. If any significant risks have been retired or mitigated, identify those as well.

Ready Date

Segment A

Mention the ready date and letting dates for this section of the split. Depending on the stage of the project, a new EPS schedule may need to be developed.

Segment B

Mention the ready date and letting dates for this section of the split. Depending on the stage of the project, a new EPS schedule may need to be developed.

Agreement/MOU’s

Describe any modifications to project specific agreements (PSA) or MOU’s as result of the project split. Coordinate with the tribal governments, local governments and the FHWA to determine if separate agreements are needed for each new project.

cc:

[EPSProjectManager], EPS Project Manager
MDT Headquarters Milestone Report Distribution <mdthqmilestonereport@mt.gov>
[Choose a District Distribution]
[Choose a Maintenance Chief]

Optional (remove if not used)

Vacant, Eng. Manager, Bridge Management System [if there are structures on the project]
Andy White, Secondary Roads Engineer [project is on or crosses a secondary route]
Jeremy Terry, Road Design Engineer [Road involvement]
Shelby Clark, Bicycle/Pedestrian Coordinator [omit if is obviously no bike/ped involvement]
County Officials [secondary program, any route that is county maintained, or involves a county agreement]
Tribal Government Officials [on or adjacent to a reservation]
City/Municipal Officials [projects within city/urban limits: MDT Urban Maps | Montana Department of Transportation (MDT) (mt.gov)]
STREET, JOHN THOMAS A CIV USAF AFGSC 341 CES/CEMD, Malmstrom Air Force Base <john_thomas.street@us.af.mil> [USAF access routes: \\state\mdt\prd\GreatFalls\GTF\ALL_STAFF\T_and_E_Routes]